Facilities Assistant

• Procurement: 1 year (Required)
• Vendor Invoicing: 1 year (Required)
• Microsoft Excel: 1 year (Required)

• Work and support the Facilities Manager oversee the day-to-day operations of buildings or facilities.
• Procurement experience, obtaining quotes for products and/or services
• Contact vendors and or building management to make repairs or report concerns.
• Maintains inventory of furniture and equipment
• Ensuring that telephones are answered in a professional and timely manner and customer inquiries are dealt with in accordance with service standards and within agreed response times.
• Issuing access cards and keys as required, ensuring adherence to all relevant security processes, and logged into the system.
• Conducts routine inspections of premises and after repair services.
• Processing incoming vendor invoices and ensure contractors receive timely payment
• Assists with maintaining documentation for insurance, vendor service agreements and specific building requirements for all contractors and vendors
• Perform additional tasks assigned by Facilities Manager.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong computer skills with ability to quickly learn new systems.
• Must possess excellent written and verbal communications skills
• Must have excellent interpersonal and team building skills
• Dependable, organized, and able to work flexible hours
• Physical Demands: The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. The employee is frequently required to stand and walk, as well as to lift, carry or push objects such as boxes and equipment weighing up to 50 pounds. The employee is occasionally required to sit, stoop or kneel.
• High school diploma or equivalent.

• Manage and pursue business in an assigned territory
• Develop a database of qualified leads through prospecting decision makers using telemarketing, cold calls, face to face meetings, networking, and referrals
• Gain a clear understanding of customers business and service requirements in order for operations to support customer and meet expectations
• Make accurate rapid cost calculations and provide prospects with proposals for service
• Strengthen relations with existing customers as well as build new relationships with potential customers
• Prepare and send quotations and other literature to prospective clients
• Produce agreements including all supporting documentation
• Negotiate pricing and service aspects in order to CLOSE new business
• Follow up and follow through with each prospect
• Maintain accurate records of sales activity utilizing the Companies CRM program
• Maintain excellent communication and customer relations with all customers within the assigned territory

Job Type: Full-time

Pay: $18.00 – $20.00 per hour

Benefits:

• Medical
• Dental
• Vision
• Life Insurance
• 401k Matching

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Procurement: 1 year (Required)
• Vendor Invoicing: 1 year (Required)
• Microsoft Excel: 1 year (Required)

Work Location: One location