Facilities Coordinator

Houston, Texas

Job Description

Diligent Delivery Systems is currently seeking a professional, experienced Facilities Coordinator. The successful candidate must be able to interact with our vendors, customers, and management to provide exceptional service by thinking and exercising sound judgment and acting responsibly with leadership skills that are consistent with the customer’s and the company’s best interests.

The position requires previous experience with day-to-day operations of buildings and facilities to include multi-state locations. Great opportunity for an experienced Facilities Coordinator seeking career growth and develop in Logistics and Transportation.

If you have experience with facilities and vendors, please apply. We are only seeking candidates with prior facilities coordinator experience.

Job Duties and Responsibilities:

  • Work and support the Facilities Director to oversee the day-to-day operations of buildings or facilities.
  • Procurement experience, obtaining quotes for products and/or services
  • Contact vendors and or building management to make repairs or report concerns.
  • Maintains inventory of furniture and equipment
  • Ensuring that telephones are answered in a professional and timely manner and customer inquiries are dealt with in accordance with service standards and within agreed response times.
  • Issuing access cards and keys as required, ensuring adherence to all relevant security processes, and logged into the system.
  • Conducts routine inspections of premises and after repair services.
  • Processing incoming vendor invoices and ensure contractors receive timely payment
  • Assists with maintaining documentation for insurance, vendor service agreements and specific building requirements for all contractors and vendors
  • Perform additional tasks assigned by Facilities Director.

Education, Knowledge, and Skills Requirements:

  • Customer service: 3 years (Required)
  • Procurement: 3 years (Required)
  • Vendor Invoicing: 3 years (Required)
  • Microsoft Excel: 3 years (Required)
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Strong computer skills with ability to quickly learn new systems.
  • Must possess excellent written and verbal communications skills
  • Must have excellent interpersonal and team building skills
  • Dependable, organized, and able to work flexible hours
  • Physical Demands: The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. The employee is frequently required to stand and walk, as well as to lift, carry or push objects such as boxes and equipment weighing up to 50 pounds. The employee is occasionally required to sit, stoop or kneel.


  • High school diploma or equivalent.

3 Years’ Experience As Facilities Coordinator Required.

Job Type: Full-time

Pay: $23.00 – $24.00 per hour


  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Work setting:

  • In-person

About Us:

DILIGENT DELIVERY SYSTEMS is an established yet fast growing freight forwarding, transportation, and logistics provider with locations and partners throughout the country to better serve our clients. Check us out at www.diligentusa.com.

Founded in 1995, Diligent has been providing local and regional delivery services to several niche industries. We are expanding our services to enable our customers to use Diligent as a complete transportation provider. These services include: · Fulltime local and regional dedicated driver leasing positions · Over the Road, LTL, FTL shipments · Domestic and International Freight · Cartage and Small Package / Pallet Network Program.

We are proud to be an Equal Opportunity Employer.

Apply Online

Use the link above to apply online for the development manager Austin position or see more openings here.